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CONSTITUTION

ARTICLE I - NAME

The name of the Club shall be the Santa Clara County Chinese Golf Club, henceforth referred to as the Club.

ARTICLE II - PURPOSE AND OBJECTIVE

1. To further the game of golf among the members and with the community.

2. To promote good fellowship and foster better relationship among its members and friends.

3 To effect such other objectives as may be henceforth stated in these articles.

ARTICLE III - MEMBERSHIP

1. Membership in this Club shall be open to anyone interested in the game of golf subject to the Bylaws

2. The Club Vice-President will serve as the Membership Chairman.

ARTICLE IV - POWERS

1. The powers of this Club shall be vested in an EXECUTIVE BOARD composed of the five (5) elected officers, the past president, and five (5) directors to be constituted according to the By-Laws of the Club.

2. The decision of the Executive Board sitting as a whole in all club matters specified in the BY-LAWs shall be final, subject to an appeal to the general membership. The EXECUTIVE BOARD shall have general control over all individual officers and committees and may, for good cause, declare any office vacant.

3. The EXECUTIVE BOARD shall constitute a Board of Appeal from the ruling of all officers and actions of any and all committees. Upon a written notice, an appeal may be taken from any decision of the Executive Board to the general membership and on such appeal the decision appealed from shall be reversed only by a two-thirds (2/3) vote of the members present at a regular meeting, to be specified by the Executive Board, and with notice of such appeal having been given by the Secretary to all members of the Club at least ten (10) days in advance of such meeting.

ARTICLE V - MEETINGS

1. Regular and Special Meetings of the Club shall be held as provided in the By-Laws.

2. The Annual Meeting shall be held each year as provided in the By-Laws.

ARTICLE VI - INITIATION FEES AND DUES

1. Every applicant for membership shall pay an initiation fee as may be prescribed in the By-Laws.

2. Every active member shall pay as annual dues such sums as may be prescribed in the By-Laws.

ARTICLE VII - BY-LAWS

This Club shall adopt By-Laws embodying additional provisions for the government of this Club, which adoption shall be by a majority vote of the members of the Club present and voting at a regular meeting and may be amended from time to time in accordance with the provisions therein contained.

ARTICLE VIII - AMENDMENTS

Amendments to this Constitution may be made at any regular or special meeting called for that purpose, by a two-thirds (2/3) vote of the membership present provided that due notice of such proposed amendment shall have been mailed to each member of the Club at least ten (10) days before such meeting.

BYLAWS

ARTICLE I - MEMBERSHIP

Section 1. Admission of New Members An applicant sponsored by two (2) active members in good standing may be admitted to membership as long as there is no more than one dissenter on the Executive Board. An appeal to the general membership convened at any regular meeting may be made by a sponsor of any applicant not accepted for membership by the Membership Committee and said applicant shall be admitted to membership upon receiving at least three-fourths (3/4) vote of the members present and voting at such meeting.

Section 1.1. Application for membership shall be considered in the following manner by the Membership Committee:

1. The prospective member must have played and been introduced at one tournament.

2.. Any opposition as to the application or applicant may be lodged only by a member in good standing and must be made in writing to the Membership Chairman. In this event, the member making the opposition must appear upon notice before the Executive Board to present the basis or foundation of his or her opposition to the application or applicant.

3. Once the Club Membership reaches the maximum limit, the Membership Chairman shall establish and maintain a "waiting list".

4. If a waiting list exists and an ex-member seeks to rejoin the Club within a year of his or her termination, then he or she shall have priority ranking over awaiting applicants.

Section 2. New memberships shall be open to persons of good moral character possessing an interest in the game of golf. The member admitted shall be subject to the limitation that at no time shall the membership increase to such an extent that the facilities of the Club would be taxed beyond its capacity.

Section 3. The membership limitation shall be set at one hundred (100) members. (General Meeting 02/90)

ARTICLE II - DURATION OF MEMBERSHIP

The duration of membership shall be continued to all members in good standing. Termination of membership can be effected in the following ways:

1. For cause: For a reason or grounds brought to the attention of the membership by the Executive Board or any member in good standing and after an opportunity to be heard and by a two-thirds (2/3) vote by ballot of the members present at any regular meeting or special meeting called for such purpose.

2. For Non-payment of Dues, etc. (see following provisions on Dues, Fees, etc.)

3. Resignation. The resignation of any member from this Club shall be in writing, addressed to the President or Secretary, and shall be accepted by the Executive Board provided that all indebtedness of said member to the Club has been paid.

ARTICLE III - ELECTION OF OFFICERS

Section 1. Officers. The officers of this Club shall be a President, a Vice-President, a Secretary, a Treasurer,  and a Handicap Chairman. These officers and five (5) Directors shall constitute the Executive Board.

Section 2. Salary. All officers shall serve without compensation or salary of whatever nature.

Section 3. Past President. The President of the Club for the preceding year shall automatically serve as a director of the Executive Board for the current year.

Section 4. Election Time and Manner. Nomination of candidates for the various offices shall be made by an Election Committee selected by the President consisting of at least 3 members in good standing who can also be a board member. Nominations from the floor of the general meeting will also be accepted.

1. An Election Committee of three (3) members appointed by the President shall determine the form of ballot, date of mailing, and all other details relating to the conduct of the election. Voting shall be by ballots mailed to the Election Committee, postmarked no later than ten (10) days after said ballots are mailed to the members in good standing.

2. The candidate polling the highest vote shall be elected to each respective office. In case of a tie, there shall be a run-off election for such office by mailed ballot.

Section 5. Transition of Officers and Directors. The newly elected officers and directors of the Club shall meet with the outgoing officers and directors at an annual Officers dinner meeting following the election. for transfer of records and responsibility.

Section 6. Officers, Directors-Vacancy. A vacancy in the Executive Board shall be filled by appointment by the remaining members of the Board. A member so elected shall have all the rights, privileges and obligations of a regularly elected member to such office.

ARTICLE IV - DUTIES OF OFFICERS

Section 1. President. The President of the Club shall serve as Chairman of the Executive Board and shall preside at all meetings of the Club and to perform such other duties as ordinarily devolve and pertain to the office.

Section 2. Vice-President. It shall be the duty of the Vice-President to preside at meetings of the Club in the absence of the President, to act in co-operation with the President at all Club functions and to perform such other duties as ordinarily pertain to the office. In addition thereto, the Vice-President shall also serve as Chairman of the Membership Committee.

Section 3. Secretary. It shall be the duty of the Secretary to record the minutes and attendance at all general meetings of the Club and meetings of the Executive Board; keep a record of all names and addresses of the members of the Club; send out notices of all meetings of the Club, Executive Board and Committees; Preserve the minutes of all meetings and correspondence of the Club; and perform such other duties as ordinarily pertain to this office. The Secretary is further empowered to select an assistant out of the general membership to assist in the proper performance of the duties described herein.

Section 4. Treasurer. It shall be the duty of the Treasurer to have charge of all funds of the Club, accounting for the same to the Club at its Annual Meeting and at any and all times upon demand by the Executive Board upon due notice. All funds of the Club shall be - kept in a depository authorized by the Executive Board under the Club's name. The Treasurer shall turn over all funds to the successor which include books or accounts or any other Club property in possession. In any event, there shall be a proper closing and auditing of the books and accounts annually. The Treasurer is authorized to disburse funds of the Club only upon approval by the Executive Board, President, or general Membership as hereinafter provided.

a. At no time may the Treasurer or any other member of the Club borrow, pledge, loan out, or speculate with Club funds. The Treasurer or member so doing shall be held personally responsible.

(Suspended) Section 5. Tournament Chairman. The Tournament Chairman shall be responsible for the management and conduct of all Club tournaments and shall appoint committees or members to aid in the management of such tournaments as needed. The Tournament Chairman shall be responsible for all pairings in all tournaments held under the jurisdiction of the Club and, subject to the provisions of the Constitution and these By-Laws, his/her decision in all matters pertaining to tournaments shall be final and not subject to appeal, except that disputes regarding playing rules in all tournaments shall be decided by the Rules Committee provided for in Section 7 of this article. The Tournament Chairman’s tour of duty will coincide with the calendar year.

(Suspended) Section 6. Tournament Chairman Elect. The duties of the Tournament Chairman (Elect) shall be Assistant Tournament Chairman for the current term, and will be responsible for finding sites and setting up Tee Times for Tournaments for the following calendar year. This calendar schedule must be approved by the Executive Board. At the conclusion of the current term, the Tournament Chairman (Elect) shall assume the office of Tournament Chairman for the following term.

Section 7. Handicap Chairman. The Handicap Chairman shall be charged with the adjustment of handicaps for the playing membership, calculated in a just and equitable manner in accordance with the following authorized system of handicapping:

FOR ALL PLAYERS..... The slope system of the United State Golf Association; (maximum index as set forth by NCGA (Northern California Golf Association). All members must join the NGCA

The Handicap Chairman is further empowered to select two (2) other members of the Club to serve with him on a HANDICAP COMMITTEE and two (2) members to serve on a RULES COMMITTEE. When handling duties of the Rules Committee, consultation with the local pro is acceptable.

Section 8. Board of Director.  In addition to their duties as part of the executive board, the directors shall serve as assistants to the Tournament Chairman and manage the on-site administration of tournaments such as scorekeeping, awarding of prizes, and interfacing with golf course staff.  Each member of the Executive Committee shall assume responsibility for tournaments with advise and consent of the President and Handicap Chairman.

 

ARTICLE V - MEETINGS

Section 1. Annual Meetings. The Annual Meeting of the Club shall be held during the month of September of each year on such a day and time as set and chosen by the Executive Board and it shall be held in conjunction with the Annual Club Championship Tournament.

Section 2. General Meetings. General meetings may be called by the President at any time.

Section 3. Special Meetings. Special meetings may be called by the President at any time or upon the written request to the Executive Board by one-third (1/3) of the members in good standing.

Section 4. Meetings, Notices. Due notice of all meetings shall be given by the Secretary, and such notice shall state the purpose and objectives of the meeting.

Section 5. Quorum. For all meetings, general or special, 40% of the total membership shall constitute a quorum for the conduct of business. A quorum for a meeting of the Executive Board shall be a majority of the members of the board.

Section 6. Majority Vote Required. A majority vote of the members present is required for the passage or adoption of all questions and resolutions.

Section 7. Conduct of Meetings. In the absence of rules in the Constitution or By-Laws of this Club, the proceedings of any and all meetings of the Club, whether of the Executive Board, or of the general membership, shall be conducted in accordance with established parliamentary procedure, and for that purpose, shall be governed by Robert's Rules of Order.

ARTICLE VI - FEES, DUES, AND ASSESSMENTS

Section 1. Initiation Fee. An initiation fee will be levied on each new member . The amount will be determined annually by the Board.

Section 2. Membership Dues. Dues will be levied in October of each year to cover club fiscal calendar of October 1 to September 30.

Section 3. Delinquency. All dues shall be payable and due on the first day of October of each year, and shall be delinquent if not paid by the first day of December of each year.

a . It shall be the further duty of the Treasurer to notify all members as to when dues are payable.

b. All payments for dues, assessments, indebtedness, or any other payments must be made to the Treasurer.

c. The President shall have the power to authorize any and all expenditures up to fifty dollars ($50.00). Where the proposed expenditure is in excess of fifty dollars ($50.00), the additional approval of the Executive Board shall also be required. Where the proposed expenditure amounts to two hundred and fifty dollars ($250.00) or more, the approval of a majority of the members present at a meeting called for that purpose and voting shall be required.

Section 4. Assessments. Assessments shall be levied by a two-thirds (2/3) vote of the membership at a meeting called for such purpose. Assessments shall be levied on all Club members except juniors.

ARTICLE VII - COMMITTEES

1. The President shall, subject to the approval of the Executive Board, appoint any committees where required.

2. Budget - The President will develop the annual budget subject to approval of the Executive Committee.

ARTICLE VIII - ANNUAL TOURNAMENT

Section 1. The Annual Tournament shall be held during the months of September-October of each year on such day, place, and time as set and chosen by the Tournament Chairman with the approval of the Executive Board. This Annual Tournament will be held in conjunction with the Annual Meeting.

Section 2. In order to be eligible to qualify as the club champion, a member must have played at least two (2) prior club tournaments as an active member. Exceptions may be granted for tournaments that are cancelled due to weather.

Section 3. Qualifying tournaments will start with the first tournament after the prior club championship and end with the last tournament prior to the current club championship.

ARTICLE IX. - AMENDMENTS

The Constitution and these By-Laws may be repealed, amended and new By-Laws adopted at any regular meeting by a two-thirds (2/3) vote of the membership, provided that notice of such proposed action shall have been given to each member at least ten (10) days prior to such meeting.

ARTICLE X - SUSPENSION AND EXPULSION

Section 1. The Executive Board may suspend or expel any member at any time by a majority vote of the Board of any violation of the rules, or for conduct unbecoming a member or which may be prejudicial to the best interest of the Club; provided that due notice and an opportunity to be heard shall be given to said member.

a. Grounds for Suspension and Expulsion

1) Unsportsmanlike conduct, (e.g., not abiding by the rules of the United States Golf Association or rules laid down at tournaments by the Tournament Chairman).

2) Members who refuse to participate in the Club, (e.g., serve office or serve on committees when requested by a committee chairman).

3) The Executive Board may suspend any member who has failed to pay any indebtedness, other than dues, due to the Club thirty (30) days following a notice to be sent by the Treasurer to such member.

4) Failure to pay dues as per Article VI, Section 2 of the By-Laws.

b. Appeal. Upon a suspension or expulsion, said member may appeal to the general membership upon a written request to the Executive Board. A majority vote of the members present at a meeting called for such purpose, in favor of the member, shall over-rule the decision of the Executive Board.

Article XI - TOURNAMENT PLAY

Section 1. The Tournament Chairman shall determine the rules for each tournament.

Section 2. If during the course of tournament, the weather becomes inclement, it shall be the Tournament Chairman's duty to determine whether play should be continued. In his absence, this duty shall be passed on to the Assistant Tournament Chairman, the President, the starters, in successive order.

Section 3. If a tie or ties should occur for any of the awards, the Tournament Chairman shall determine how the play-off or tie break will be conducted.

Section 4. Disputes. A member may ask the Rules Committee to arbitrate if there is a dispute, however, the Tournament Chairman's decision is final, subject only to Article V of the Constitution.